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PROVINCIAL GOVERNOR'S OFFICE
POPULATION DIVISION

A. SERVICE: CONDUCT POPULATION EVENTS IN COORDINATION WITH PARTNER AGENCIES

CLIENT: Populace, Youth/Students, Mothers/Parents, Couples

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PROCESS/ACTIVITY   DURATION REQUIREMENTS FEES PERSON RESPONSIBLE LOCATION
  CLIENT SERVICE PROVIDER          
1. Receives the invitation for a particular activity he/she/school/agency participates in Takes appropriate action by making initial steps prior to the event (Project Proposal) 2 weeks None   PPO & Staff Population Division
    Convene Partner Agencies to come up with a plan and for tasking purposes 1 day None   Ms. Jovita S. Cabanag Population Division
2. Participates in the activity Facilitates the conduct of the different activities Depending on the duration of the activity None   PPO & Staff/Partner Agencies Venue of the activity
    Documents the activity by preparing reports of accomplishments 2 days None   Ms. Cleofe C. Ordinario-PPW I
Mr. Froilan B. Herrera -PPO I
Special Operations Section
Technical Section

B.SERVICE: OPERATES A POPULATION INFORMATION CENTER

CLIENT: Students, development workers (internal/external)

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PROCESS/ACTIVITY   DURATION REQUIREMENTS FEES PERSON RESPONSIBLE LOCATION
  CLIENT SERVICE PROVIDER          
1. Presents request for research/ data gathering

 

Signs in the logbook indicating his/her purpose

Acknowledges the request and asks lets the client sign in the visitor’s logbook 5 mins. none   Ms. Marina C. Gattu –AA I Administrative Section
2. Waits for the approval of his/her request Attaches Action Slip for the PPO to approve such request 2 mins.     Ms. Marina C. Gattu –AA I

Ms. Jovita S. Cabanag

Administrative Section
  Do the research work from the references provided and leaves the office happy Acts upon the request by providing the IEC Materials and references needed 10 mins.     Ms. Cleofe C. Ordinario – PPW I Special Operations Section

 

C.SERVICE: PROVIDES INFORMATION ON POPULATION MANAGEMENT – RPM/NFP CLASSES

CLIENT: Couples, would-be couples

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PROCESS/ACTIVITY   DURATION REQUIREMENTS FEES PERSON RESPONSIBLE LOCATION
  CLIENT SERVICE PROVIDER          
1. Presents invitation and program of activity/schedule

 

Signs in the logbook

           
Acknowledges the request

 

Verify Calendar of Activities if there’s no conflict of schedules

Attaches the request with the Noting Slip to the PPO

3 minutes Ms. Marina C. Gattu - AA I Administrative section
2. Listens/Participates/Clarifies unclear topics

 

Submits participants’ profile, attendance sheets and other documents

Receives reimbursement of meals and snacks

Attends classes/Discusses topics assigned   Fuel   Ms. Jovita S. Cabanag

 

Mr. Froilan B. Herrera

 
Verifies signatures in all the required documents for reimbursement of meal expenses

 

Prepares vouchers for processing

  Attendance sheet

 

Participants Profile

  Ms. Cleofe C. Ordinario

 

Ms. Marina C. Gattu

PPO staff

 

 

D.SERVICE: PROVIDES TECHNICAL ASSISTANCE ON VARIOUS POPULATION MANAGEMENT PROGRAM (Queries, Pieces of Advice)

CLIENT: Internal and External (walk-ins)

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PROCESS/ACTIVITY   DURATION REQUIREMENTS FEES PERSON RESPONSIBLE LOCATION
  CLIENT SERVICE PROVIDER          
1. Presents letter request for assistance Acknowledges the request and asks the clients to sign in the visitor's logbook 5 mins. None   Ms. Marina C. Gattu –AA I Administrative Section
2. Registers in the logbook indicating his/her purpose Attaches Action Slip for PPO to approve such request 2 mins. None   Ms. Marina C. Gattu –AA I Administrative Section
3. Waits for the result of the request PPO decides and assigns the responsible person to provide technical assistance 5 mins.     Ms. Jovita S. Cabanag – PPO IV Population Division
4. Leaves the office with the request acted upon Responsible person prepares the necessary technical assistance needed Depending on the assistance requested

 

30 mins to 1 week

    Ms. Jovita S. Cabanag – PPO IV

 

Mr. Froilan B. Herrera – PPO I

Ms. Cleofe C. Ordinario – PPW I

Population Division

 

E.SERVICE: SERVES AS SECRETARIAT TO THE PPCC/PIAT MEETINGS, PROVINCIAL POPULATION MANAGEMENT CONFERENCES AND CORE GROUP MEETINGS

CLIENTS: Representatives of Partner Agencies/Advocacy Team members, Municipal Population Officers

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PROCESS/ACTIVITY   DURATION REQUIREMENTS FEES PERSON RESPONSIBLE LOCATION
  CLIENT SERVICE PROVIDER          
1. Acknowledges letter of invitation and gives the confirmation Prepares letter of invitation

 

Signs invitation letters noted by the governor

10 mins.     Mr. Froilan B. Herrera – PPO I

 

Ms. Cleofe C. Ordinario – PPW I

Ms. Jovita S. Cabanag

Technical Section

 

Special Operations Section

Disseminates letters of invitation and gets confirmation 1 day Transportation expenses   Ms. Marina C. Gattu –AA I Administrative Section
2. Attends scheduled meeting Prepares minutes of previous meetings,

 

Attendance Sheet, Venue

Reproduce/ assort handouts

1 day     Ms. Cleofe C. Ordinario – PPW I

 

Ms. Marina C. Gattu –AA I

 
3. Participates actively in the agenda discusses Facilitates the conduct of the meetings

 

Documents the proceedings of the meetings/conferences

Distributes handouts

1 day

 

1 day

    Ms. Jovita S. Cabanag – PPO IV

 

Mr. Froilan B. Herrera – PPO I

Ms. Cleofe C. Ordinario

Ms. Marina C. Gattu

Population Division
4. Waits for the documented agreements for implementation Finalizes/encodes the proceedings for dissemination to attendees 2 days TEV/gas slips   Ms. Jovita S. Cabanag – PPO IV

 

Mr. Froilan B. Herrera – PPO I

Ms. Cleofe C. Ordinario

Ms. Marina C. Gattu

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Population Division